JCSM Shareware Collection 1996 September

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ATTENDANCE MONITOR -- STARTUP INSTRUCTIONS VER 3.11 ------------------------------------------------------------------------------ THIS IS THE HELP FILE!! DIRECTIONS ON HOW TO START ARE FOUND ONE SCREEN BELOW. TO RETURN TO THE ATTENDANCE MONITOR FROM THIS HELP FILE - JUST TOUCH THE LETTER Q ------------------------------------------------------------------------------ Also from the author: VOCABUCOMP - A flashcard-like vocabulary review program, especially good for at-home review. ($19.95) Registration permits unlimited duplication for your own students' use. ATTENDANCE MONITOR - Monitors attendance with full report features. Imports GRADE PLUS files. Quick entry of data. ($19.95) JUST TO QUOTE - Provides a quote-for-the day when you start up the computer. Positive, thoughtful quotes. ($19.95) GRADE PLUS - Full featured grading program. Points, percents, letter grades. Many reports. ($29.95) BANKONIT - Easy to use. Mortgages, routine compounding of interest. Good with prepayments to mortgages - shows how well they work, stores your mortgage payment records, with prepayments. ($19.95) GRADE MAX - Grading program for college lecture size classes. ($29.95) See section 15 below. Available September 1995. UNREGISTERED VERSIONS/EACH: $4.95 REGISTERED VERSIONS: AS PRICED INCLUDE CORRECT DISK SIZES WITH REQUEST TO: William E. Peace P.O. Box 627 South Dennis MA 02660-0627 ------------------------------------------------------------------------------ CONTENTS 1 Description/Requirements 2 Disk Use 3 Quick Startup 4 Hard Drive Installation 5 Files On Disk 6 Installation to Windows 7 From the Author 8 General Use of Menus 9 Setup Menu 10 Absence Menu 11 Excused Absence Menu 12 Tardies Menu 13 Print Menu and Show Menu 14 Edit Menu 15 Grade Plus 16 Error Codes 17 Your Data Disks ------------------------------------------------------------------------------ 1 DESCRIPTION/REQUIREMENTS The ATTENDANCE MONITOR is a full-featured attendance program for educators. With it you can monitor absences, excused absences, and tardies; you can show or print the data in several formats. SYSTEM REQUIREMENTS: DOS 2.1 or higher, 640 K, 1 drive a sheet feed printer is recommended; program is hard drive ready ------------------------------------------------------------------------------ 2 DISK USE DISKS: There is one disk. You should use the same disk to contain the program and the data. If you install to a hard drive, you should use the same directory for data and for the program. You may duplicate the disk with DISKCOPY. Do NOT write protect the disk, as the program writes to the disk. For full functioning of the program, you must have the COMMAND.COM file from your DOS disk copied onto the program disk itself. ------------------------------------------------------------------------------ 3 ----> QUICK STARTUP If installing to a hard drive, skip to the next section. 1. To run the program from the disk directly, you must copy the COMMAND.COM file from your DOS disk to the program disk. 2. To learn to use the ATTENDANCE MONITOR, get your system to the DOS A> Then, insert the PROGRAM disk in drive A, and type ATTEND From the menu, you should pick EXIT/HELP/REGISTRATION and then HELP. You will see this manual. 3. You may also choose to print this manual once you access the HELP. ------------------------------------------------------------------------------ 4 HARD DRIVE INSTALLATION To install the program on the hard drive, insert the program disk in drive A and type INSTALL <return> Follow the instructions that you will see. Two instructors cannot share the same hard drive installation. If you use a computer at home and at school, you should use floppies to run and store the data, rather than a hard drive. You can simply copy the original program disk with the DISKCOPY command, and then use the copy. If you are REinstalling the program, you may see some error codes appear on screen. These are only because your subdirectory already exists on your hard drive. You may ignore these messages. ------------------------------------------------------------------------------ 5 FILES ON DISK A complete list of all files on the disk is contained in the file named FILES found on the program disk. You can look at it with a word processor or the DOS TYPE command. ------------------------------------------------------------------------------ 6 INSTALLATION TO WINDOWS 3.1 NOTE: How to print this file is found above. Follow these steps to install the ATTENDANCE MONITOR to WINDOWS 3.1. 1. First get to DOS. Place program disk in drive A and type INSTALL <enter> to install the program to your hard drive FIRST. 2. Start WINDOWS and click once on the APPLICATIONS title line or on the window of your choice. 3. Click once on the word FILE in the top left of the screen. 4. Click once on the word NEW. 5. Click once on the bullet to the left of "PROGRAM ITEM" and then click on OK. 6. In the DESCRIPTION LINE, type ATTENDANCE 7. Tab to the next line and type ATTEND.BAT 8. Tab to the next line and type C:\ATTEND 9. Click on CHANGE ICON and then click on OK on the reminder that there is no icon. 10. If the filename is not c:\windows\progman.exe then type that in. 11. Then click on the right hand arrow below the icon pictures. Use the arrows to pick an icon that you like for this purpose. Then click on OK. 12. When returned to the properties list, click OK. 13. You are all set and ready to go. The ATTENDANCE MONITOR is Windows compatible, but does not use the Windows interface internally. ------------------------------------------------------------------------------ 7 THANK YOU FOR USING THE ATTENDANCE MONITOR! THE AUTHOR REQUESTS A $20 FEE FOR USE OF THIS PROGRAM. PLEASE BE FAIR AND CONSIDER THE AUTHOR. Please -- the author worked long and hard writing and having this program field tested. He is an educator like yourself, and is asking for you to be fair. Your registration will be truly appreciated. Please -- it is a violation of copyright law to use this program past a reasonable introductory use time without registering. And even more-- it's just not fair to the author. Think about how much benefit YOU get weekly from this program! Registered users who update their program will receive most recent program version automatically sent. PLEASE USE THE ORDER/REGISTRATION FORM IN THE PROGRAM TO PROPERLY REGISTER OR TO OBTAIN UPDATED VERSIONS. THE ORDER REGISTRATION FORM IS ACCESSED FROM THE HELP/EXIT MENU. International Registrants: Please use US funds and please add $2 US additional for international postage. Thank you from the author, WILLIAM E. PEACE P.O. BOX 627 SOUTH DENNIS, MA 02660 Your comments and suggestions are more than welcome. MS-DOS IS A TRADEMARK OF MICROSOFT CORPORATION PORTIONS OF THE COMPILED PROGRAMS ARE FROM COMPILERS COPYRIGHTED BY THE MICROSOFT CORPORATION. -------------------------------------------------------------------------------- 8 GENERAL USE OF MENUS NO MOUSE??? USE THE ALT KEY TO ACCESS MENUS! MOUSE You may use a mouse to access menu items. Click on the left button to activate that menu or menu item. ALT You may use the ALT key and the highlighted letter on the menu after you first touch the ALT key to access that particular menu. ARROWS You may move from menu to menu with arrow keys, left and right. Within a menu, you may move up and down to different items with the up or down arrow keys. LETTERS Once a pull down menu is shown, you may type the highlighted letter of that particular menu item and that item will be activated. ------------------------------------------------------------------------------ 9 SETUP MENU When you start to use the program, you should go through EACH option on the SETUP MENU,but choose START THE NEW YEAR FIRST and THEN proceed with the other options. You may wish to "play" with the "fake attendance data" that comes on the program disk before you start the new year, which would blank out this data. CLASS INFORMATION - There are five periods allowed. For each period, type in the period number during which that particular class meets. Then type in the name of the class. For example: 1 - meets period 3, and its name is: "INTRODUCTION TO GEOLOGY". To leave this section, enter Q. To leave a period blank, enter 0 for the period number. If you do not enter 0, you will get extra reports for an empty class. CURRENT TERM - Simply type in the term number. You are allowed to use up to six terms. Once you enter the term number, it will be stored for continuing use until you change it again. When you begin a new term, enter the term number at that time, before you enter any attendance data. Even if you teach by the semester, you should enter the correct TERM (1-6) so that report card information will be accurate. BECAUSE SCHOOL CALENDARS SOMETIMES CHANGE DUE TO WEATHER CONDITIONS, THE PROGRAM DOES NOT AUTOMATICALLY DETERMINE WHEN A NEW TERM IS TO START. YOU MUST REMEMBER TO DO THIS AT THE BEGINNING OF A NEW TERM. To leave this section with no change, enter Q. This section will next ask you for the total number of terms, up to 6. Again, enter Q to leave this section with no change. Next you will be asked to enter the year (####) in which your school year BEGAN. This would often be in the month of September. Even if YOU are beginning your use of the program in April, you must inform the program when the school year BEGAN, most likely in September. Again, enter Q to leave this section with no change. INSTRUCTOR NAME - Enter your name as you wish it to appear. Your name will appear this way on the screen during program operation. If the wrong name appears, you have accessed the wrong attendance information. Probably someone is sharing your computer, and you need to work on separating your work areas into separate directories. To leave this section and not change the name, enter Q. NEW YEAR - Use this section only at the beginning of a new year or a new semester. This section will erase all data, including all names of all students and all attendance records. You could copy the disk before doing this, so that you have a permanent record. Or, you could print out all the data with the PRINT section. BE CAREFUL! YOU CANNOT UNDO THIS PROCEDURE ONCE YOU COMPLETE IT. IMPORT GRADE FILES - If you have the GRADE PLUS program (see first page, above), you can import the student names and classes from the grading program into the attendance monitor. This way, you don't need to enter the names of all students into the attendance program. QUOTE ON/OFF - The program is set to access a quote for the day each time that the program restarts. You may disable or enable the quote for the day using this section. The quote function takes a second or two at startup. However, if your machine is particularly slow, it may take more. When you run the program and a quote appears, you may simply touch the letter Q to replace the quote with another one. We also offer JUST A QUOTE ... , a daily quote program that can give you a daily quote at the startup of your computer, whether you use WINDOWS or DOS. It allows you to select a quote to show up on a particular day (a birthday, for example) and also allows you to edit the quote file itself to include quotes of your own choosing. BEEP AT ___ ABS - The program will automatically notify you with a long beep if entry of an absence for a particular student brings the student to a critical level of unexcused absences. You can enter two such values, a low and a high value. To leave this section and make no change, type Q. To disable the beeps, enter a high enough value so that no student could ever have that many absences, 190 for example. Be certain that the high value is higher than the low value or you will be asked to reenter the information. EXIT PROGRAM - Leave the program and save the data if anything has been changed. ------------------------------------------------------------------------------ 10 ABSENCE MENU ENTER ABSENCES - Be certain that you have set the correct date before entering this menu at all. Once that has been done, simply begin to type the student name. When it appears on the screen, touch the enter key and the program will check to be sure that you wish to mark the student absent for that date. Touch Y <enter> if you do wish the student absent, and N <enter> if you made an error. Always check that the term is correct before entering Y. You can also scan through the list of names using the arrow keys, up and down. You can leave this area entirely by entering ESC as the student name. You can enter up to 110 absences, tardies, or excuseds absences per term. There are six terms permitted. You do not need to use all of them. If your school only has four terms, just use those four. Absence is defined as not being present in class for any reason. An excused absence is defined as not being present but being excused for that absence. Depending on your school policies, this will have different meanings; you may not even need to use the excused absences. ------------------------------------------------------------------------------ 11 EXCUSED ABSENCE MENU ENTER EXCUSED ABS - Once you have activated the excused menu, proceed as you would to enter an absence. Everything works the exact same way. You must FIRST enter a student as absent before you can enter an excused absence. ------------------------------------------------------------------------------ 12 TARDY MENU ENTER TARDIES - Once you have activated the tardies menu, proceed as you would to enter an absence. Everything works the exact same way. Tardies are not related to absences or to excused abs. in any way. You may use the tardy section, or not use it; it is not required to be used in order for the absences section to function. ------------------------------------------------------------------------------ 13 PRINT MENU & SHOW MENU The PRINT MENU will print to the printer the requested information. The SHOW MENU will show the information on the screen. Use Q or / to leave a report and return to the main screen. TERM INFORMATION - This report will show or print the attendance figures for each student for the current term only. All absences with the dates, all tardies, and all excused absences are shown. A tally is shown with these numbers tallied, as well as the actual raw data. YEAR INFORMATION - This report will show or print the attendance figures as described in the previous report, but for the entire year. ATTENDANCE CHART - This report will show or print the summary figures for each student.It will show a tally of absences, excused absences, and tardies for each term, and a total for the year, but does not include actual dates. HIGH/LOW ABS SUMMARY - This report will show or print the names and tally figures for students who have a high number of absences. This is determined by a projection calculation based on the number of terms and the number of absences to date. It is only a guide, and cannot predict the future. When LOW ABS is chosen, the report will show or print students with no absences for the term or year, depending on your choice. ALL STUDENT SUMMARY - This report will show or print the names and total absences, excused absences, unexcused absences, and tardies for each student, either for the year or for the term. Use this chart to do your term attendance for report cards. ------------------------------------------------------------------------------ 14 EDIT MENU CHANGE DATE - Use this section to change the date that is being recorded. Once you change the date, any absences, excused absences, or tardies entered will be recorded with that particular date until the date is changed again. You will be asked to enter the full date in the correct format of ##-##-##. YOU MUST USE THE CORRECT AND FULL FORMAT AT ALL TIMES TO ENTER DATES. DELETE ITEM - Use this section to delete an incorrectly recorded absence, excused absence, or tardy from a particular student's record. When you access this section, you will first be asked to enter the student name. Once you have this student's record on the screen, you will be asked to choose what you are trying to delete (ONLY ONE!), an absence, an excused absence, or a tardy. Finally, you will be asked to enter the date in the short format of ##-##. YOU MUST USE THE CORRECT FORMAT AT ALL TIMES TO ENTER DATES. The deletion will happen auto- matically when the correct information has been entered and confirmed. If the information is not correct, respond with N to the confirmation question at the end. You can check the deletion with the SHOW YEAR INFORMATION in the SHOW MENU. ADD NAME - Simply type in a name that you wish to add. As you type, the program will recognize that you are adding a new name and blank out old names. Type enter when you are done, followed by the "Y" key in response to the question "NEW NAME ?". You can store up to 150 names. DELETE NAME -Simply type in the name that you wish to delete. Alternatively, you may use the up/down arrow keys to access the name. When the name that you wish to delete appears in the box, type the enter key. Then type "Y" in response to the question. This will delete all records pertaining to this student. You may wish to just leave the name in the file. CHANGE NAME -Simply type (see instructions for DELETE NAME, above) in the name of a student if you wish to correct or change. Attendance figures will remain the same. ------------------------------------------------------------------------------ 15 Have You Seen Grade Plus? We can send you a trial version of this full featured grading program for just $4.95 to cover shipping costs. The GRADE PLUS SYSTEM GRADING PROGRAM has been in use for six year all across the United States and in foreign countries as well. It does points, percents, letter grades, weighted grades or unweighted grades, and is flexible - it does your grades your way, just faster. And reports!! You won't believe the dozens of reports that the system can provide, including full progress reports with comments, summaries of class data, and individual student grade reports, all carefully arranged for presentation, and all available by either bulk printing, several classes at a time, or one student at a time. Try the GRADE PLUS GRADING PROGRAM - we are sure that you'll never use another green book again. You can order the trial version of the grading program from the registration section of the ATTENDANCE MONITOR. KEY FEATURES OF GRADE PLUS With GRADE PLUS you will be able to: - enter grades in any order at any time - enter new names or assignments at any time - use points, percents, or letter grades - get numerical or letter grade for quarter, semester, year - combine quarter or other period grades for year grade - choose from dozens of report options; many reports can be printed in several ways - alphabetical class lists - ranked class lists - blank grade book sheets for record keeping - grade reports with student grades and averages - progress reports with student grades and averages - cooperative learning team reports - gradebook report with all grades for all students - summary reports with all averages for all categories for all students - summary reports with rank performance in all categories - list of students who have completed all assignments - list of assignments missing for each student - statistical analyses of individual assignments or of all assignments - list of grades or averages for any assignment - bar graphs of grades - list showing variability of grades - year long reports combining grades for each quarter or semester along with exams to show year grade - use different grading procedures for each class - mark grades so that they "don't count" - scale any or all grades - instantly average grades as they are entered - automatically save grades as you work, even if you forget - save two extra copies of each grade file - define up to ten grade categories PER CLASS - use weighted or unweighted grades - use a built in word processor to edit progress report comments section - print reports for one student or all of your classes at the same time - flexibly change any entry at any time - add or delete students quickly and easily - compare one assignment with another - enter grades as quickly as you can to a gradebook - no hunting through spreadsheets NOTE: GRADE PLUS WILL ALLOW 35 STUDENTS PER CLASS, AND INCLUDES ALL FEATURES ABOVE. GRADE MAX WILL ALLOW 150 STUDENTS, BUT DOES NOT INCLUDE ALL FEATURES ABOVE. IF YOU HAVE CLASSES UNDER 35, USE GRADE PLUS. ------------------------------------------------------------------------------ 16 ERROR CODES 4 OUT OF DATA -- Your data file may have been damaged. 7 OUT OF MEMORY -- You need additional memory in your computer. 24 DEVICE TIMEOUT - Check printer: online ? all cables connected? 25 DEVICE FAULT -- Some input/output device was not ready. 27 OUT OF PAPER -- Check paper in your printer; check if it's ON. 53 FILE NOT FOUND - Insert disk with this file; check the filename. 57 DEVICE I/O ERR - Check all inputs/outputs. Formatted disk in ? 61 DISK FULL -- Use another formatted disk. 62 INPUT PAST END - Your data file may have been damaged. 64 BAD FILENAME -- Use correct length and characters in filenames. 67 DIRECTORY FULL - 255 files maximum in a directory. 68 DEVICE UNAVAILABLE - Some device is not on line. 70 DISK WRITE PROTECTED - Do not use write protected disks. 71 DISK NOT READY - Put the disk in the drive and shut drive door. 72 DISK MEDIA ERROR - Use another disk; defect on this disk or drive. 75 PATH ERROR -- Do not use pathnames 76 (see 75) This is to prevent you from misplacing files. For information on other errors, consult any DOS manual or contact us. ------------------------------------------------------------------------------ 17 YOUR DATA DISKS Needless to say, your attendance is important information, and you do not want to damage the disk media that contains your data. With this in mind, you should take several precautionary measures to prevent data loss: 1. Frequently print your data using PRINT YEAR INFORMATION. Also, physically copy your data disk periodically using DOS commands. Find someone to help you if you are not sure how. 2. Use only highest quality disks for data storage. 3. Keep your disk drives in clean, optimum operating condition. Keep dust and cigarette smoke away from your drives. 4. Do not try to overfill the disks with data. 5. Never try to use a data disk that has under 40,000 bytes free space left. 6. Never remove the data disk until the disk drive light is completely out. If you go "by sound" or try to beat the drives, you run an excellent chance of creating cross-linked files that would be difficult if not impossible to recover. 7. Keep your disks away from magnetism (loudspeakers, radios); keep your disks away from liquids, dirt, dust, heat, or bending; and keep your disks away from the monitor or the computer, except for the drives. 8. Do not use CTRL-BREAK to terminate any program. You will definitely lose the data you have worked on; you may damage the entire disk directory. 9. HARD DRIVE USERS: Frequently copy your data onto a floppy disk. FREQUENTLY use proper procedures to maintain your hard drive, especially CHKDSK and other HARD DRIVE UTILITIES. ------------------------------------------------------------------------------ Contents of Manual and Programs Copyright 1995 by William E. Peace. Duplication in whole or in part, by any means, is forbidden without express written consent of the author and the publisher. Please -- the author worked long and hard writing and having this program field tested. He is an educator like yourself, and is asking for you to be fair. Your registration will be truly appreciated. PLEASE USE the order/registration form in the program to register and to obtain updated versions. Thank you from the author, WILLIAM E. PEACE P.O. BOX 627 SOUTH DENNIS, MA 02660